How Multitasking Works


Curbing the Multitasking Habit
Rather than checking your inbox all day, set specific times to do it. Use an alarm if necessary. ryccio/Getty Images
Rather than checking your inbox all day, set specific times to do it. Use an alarm if necessary. ryccio/Getty Images

In today's notification-heavy society, it can seem like a pipe dream to downshift multitasking habits. "The advent of smartphones has absolutely increased our propensity for multitasking. It gives us a device that we carry with us almost at all times that is a black hole of attention," Dr. Gratias notes. "We are pinged and dinged and notified to pieces about incoming messages that pull us away from the task at hand."

Fortunately, there are some pretty simple ways to kick, or at least minimize, the practice. First, turn off all email, social media and other alerts, even your phone's ringer. "A simple practice that my clients find incredibly effective is to use the timer on their phone and set it for 15 minutes, for example. Focus on one thing for that 15-minute time. It's almost like giving yourself permission to close down email and work on one task to the exclusion of all others," says Gratias.

Some experts also recommend batch processing emails. Rather than checking your inbox constantly, all day long, set specific time periods every few hours to read and respond to messages. By doing so, you won't get pulled off in a million different directions that often have little or nothing to do with the tasks that truly need to be completed.

Schedule appointments to handle especially large, daunting tasks. Go to a meeting room if it helps with concentration.

Finally, keep your workspace clean and orderly because clutter is likely to attract attention when the mind starts to wander [source: Jarrow].